It can be a scary conversation to have but when done correctly it can be an empowering move for your career! Top-tip: A salary negotiation email can be a good way to show what you want but in an appropriate and non-aggressive manner. How you establish this tone before engaging in your negotiation can be just as important, whether it is in the form of an introduction email for a new position or potential raise.

This article will break down the do’s and don’ts of writing a salary negotiation email , as well some examples for different scenarios so you can use it in your next negotiation.

Do your research and get ready to write

The first step before penning the salary negotiation email is to thoroughly research. Read about the typical industry standards, an average wage for your role in your region, or what kind of salaries other companies are giving. Use resources like Glassdoor, Payscale, or LinkedIn to get information on what people make for your type of role.

Not only it is going to help you become more confident while discussing your salary, but also makes sure that what you are demanding for, should have been in line with the industry level as well. Spend time doing your homework and any employer will respect a reasoned argument.

Your email should begin with a thank you to your employer or the hiring manager for extending the job offer or having a conversation about compensation. It sets the tone and establishes a positive collaboration, professionalism — that you are gracious to be given the opportunity.

Do be frank but gentle in your request

During salary negotiations you should clearly communicate your desired salary, but also do so in a respectful manner. Okay — set yourself up, clear about what you are seeking, with a conversation not just in demand. You can say words like “I would like to have a conversation,” or “I request to be considered.”

You should support your negotiation with more facts for a better persuasive skills. Your success, experience or applied skills that are beneficial to the company Proving that you are qualified makes your salary increase request much easier to justify.

For example: “I have managed projects which led to a 20% increase in revenue during my previous roles, optimized team operations, and boosted client retention rates. My transition into this role is only strengthened by these experiences that I feel will better prepare me to make [Company Name] even greater.

Only put forth a range

If you are uncertain about recommending a particular number, think about providing a range. This will give you some wiggle room and cushion fitting for the negotiation process. The language also signals that you are willing to talk about it, and come to the table.

Sticking to Salary, not Base Pay Should the company not & accept your required salary, you can always negotiate further comp, whether it be bonuses, stock options, vacation days, remote work. Bringing up non-monetary benefits demonstrates that you are open to working out a win-win resolution.

Finally, as you sign off your email, do so courteously yet convincingly. Repeat your excitement about the role and wanting to work with them. Saying thanks again can give a final and positive touch to your message and ensure the conversation does not end on a sour note.

Proofread your email before you hit ‘send’ for typos, spelling, staging, and grammar. A single, error-free email signifies professionalism and detail orientation – both revered qualities for an employer.

Thank you for providing me the opportunity to be the [Job Title] at [Company Name]. I am looking forward to this amazing Opportunity and pumped to add value for the team.

Happy writing, and please let me know if you have any suggestions of things that seem weirdly-phrased to you! Thank you for taking the time to review this.

The point is that writing an email for salary negotiation should be planned, professional and confident. Any email designed to convey your point to an employer should be carefully composed by you with the necessary research and credentials. Whether you are fighting for a fair salary or asking from behind the curtain, remember to negotiate.